Office & administrative executive M/W/X

Beschrijving van het bedrijf

Brussels-based, VO is one of Belgium's leading communication groups, known for impactful campaigns, event implementation, digital marketing, and graphic design.

Our group is built upon three main pillars: an event agency - VO Event, a creative agency - The Little Voice, and a European agency - VO Europe. Whether you want to elevate your event experiences, craft messages that truly resonate with your audience, or build stronger ties with European citizens, we're here to make it happen.

At VO, our motto is « today for tomorrow ». We believe in shaping a responsible and sustainable future where people are at the heart of change. We aim to drive societal transition through respect, dialogue, and meaningful collaborations, creating lasting value for brands and projects.

Our values focus on quality, responsible entrepreneurship, respect for people and nature, diversity, trust, and bold creativity to inspire innovation.

Beschrijving van de functie

You will play a key role in contributing to a positive office atmosphere. You are the first image of our agency and the first support of your colleagues. Your main mission will be overseeing office operations, ensuring an efficient and well-organized workplace with:

ADMINISTRATIVE TASKS

• You are supporting employees with administrative and operational tasks
• You are managing office needs, concerns and office suppliers
• You are managing all the traineeships
• You are the point of contact for the estate management

SOCIAL AND ORGANISATIONAL TASKS

• You are responsible for welcoming visitors and facilitate the work of the teams
• You ensure that the work environment is in good working condition on a day-to-day basis
• You are an active internal communicator and organiser for team-buildings and internal events

Jouw profiel

• Bilingual in English and French - Dutch is a plus
• You are helpful, warm and have a proactive attitude to ensure efficient and high-quality service
• Excellent oral and written communication skills
• Highly organised
• Ability to multi-task and prioritise
• Ability to work independently and take initiative whenever necessary
• You adapt easily in a dynamic environment and like to learn
• You have a CSR (Corporate Social Responsibility) and DE&I mindset
• You hold a certificate of Higher Education

Diploma

• Hoger middelbaar

Taalvaardigheden

• Engels (vereist)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Frans (vereist)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

Voordelen van de betrekking

At VO, we believe that employee well-being is essential to a thriving workplace. That's why we provide our team with a stimulating environment and benefits that foster happiness, efficiency, and meaningful connections with colleagues.

Here's what we offer:

A full-time open-ended contract as an employee with a competitive salary and advantages:

• 🥗 Meal vouchers
• ¿¿ Eco-cheques
• 🩺 ALAN health insurance
• 💸 13th month bonus optimization with Payflip
• 📱 Phone and mobile subscription provided
• 🚇 Legal transport reimbursement
• ¿¿ Group insurance

🕺 At VO, you will also enjoy: 

• Joining a dynamic and international team
• Access to our regular training program
• 360° feedback system
• An incredible network of top colleagues within the different agencies and a multitude of opportunities to connect during monthly afterworks and annual seminars or team buildings.
• The freedom and responsibility to shape your own role and challenge ideas as well as the opportunity to participate in the evolution of the company through our various taskforces and cooperation groups.
• Joining an EMAS and ISO14001 certified company with the responsibility to apply sustainability daily and to integrate meaning in all your tasks.
• Working in a beautiful office with a 360 view of the city centre in the heart of the famous Marolles area and with an amazing 200 sqm terrace!
• Full accessibility by all means of transportation (SNCB, STIB, bike, by foot,...)

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